Create, Collect, and Analyze Surveys and Web Forms
Many program options are common to many program screens. Common report options are explained below. Unique screen settings are described with the specific help file page. Many buttons on the different screens perform the same function on the different report screens. These buttons are explained below. Buttons unique to one screen, are described with the specific help file page.
The short descriptions after the question numbers are Topic Phrases. Topic phrases for questions are entered on the Design Menu - Edit Questions - Option/Values tab.
The Clear button will clear all calculated results from memory, clear the displayed report, and reset the spinners to question number 1.
After selecting the analysis to perform, click the Create button. To view the displayed report, click on the View Analysis tab. If any check box settings are changed, you must click the Create button to refresh the reports with your new settings.
The Questions button will display a complete listing of all questions, the associated question type, choices, Report Settings, and related information. The report settings can be used to create report templates. This button provides a short-cut to display the same screen accessed from the Design Menu - Question Summaries selection.
If checked, and the question number and positions are valid, the analysis is automatically performed when the survey analysis selection is chosen from the main menu.
Include No Responses in Calculations
If checked, an extra column will be added to the reports to indicate the number of respondents that did not answer the question. The No Response totals would also be included in the percentage calculations.
HTML Background Color
If checked, the color selected on the Preferences Menu will be used. If unchecked the HTML background will be white.
Alternate Row Shading
If checked, the HTML headings are shaded gray, and alternate rows of data are shaded with light yellow and white on a light yellow background. If this is unchecked the HTML pages are displayed with a white background, and no shading. The reports will also include a 10% gray shading if checked.
Include All Report Grid Lines
Horizontal and vertical lines can be included on the reports, to make it easier to view text choices and columns of data. If checked the main lines are included in the display and printed reports. See Show All Grid Lines to reveal hidden lines used to change column widths.
Include Blank Line After Question Responses
If checked, and extra blank line is inserted after each question and each set of survey responses.
Use Bold Font for Report Column Headings
If checked the column headings will use a bold font on the analysis reports.
Include Rating Question Summary Table
If checked, an extra table is included for each Rating Scale (4=Single scale, and 5,6= Multiple Scale, and 6=2-Group Multiple Scale) question. The number of text choices determines the Maximum Value for a Single Scale (4) question. The number of columns determines the Maximum Value for a (5,19) Multiple Scale question. The Two-Group Multiple Scale (6) questions always use 5 columns. A typical scale of 5 terms, for example Excellent to Poor, (columns or text choices) the minimum value is 1 and the maximum value is 5. the average is calculated from these values. If all respondents replied 1 = Excellent, the Rating Value Percentage would be 100%. If all respondents answered 5 = Poor, the Rating Value Percentage would be 0%. If all respondents answered 3 = Average, the Rating Value Percentage would be 50%. The formula used for the Rating Scale Value Percentage = (Max-Average)*(100/(Max-1)).
Display Rank Importance as Percentages
If checked the Rank Importance is displayed as a percentage, including the percentage symbol (rank points out of possible rank points). If unchecked, the Importance Ranking points are displayed on the reports and charts. The method use to calculate Importance Ranking values is explained in the Question Types chapter.
Include Row Labels with Question Choices
If checked, the analysis and HTML reports can include the letter choice identifier (A., B., C., etc.) next to the text choice.
Include Text Responses When Available
If checked, the most common text responses for Multiple Choice-Other question type is included in the text analysis. Text responses can have up to 240 characters. The number of responses is determined by the Maximum Number of Text Responses spinner. If unchecked, The total number of responses is displayed with the question text. This setting is used for Text Entry and questions that include other responses.
Maximum Number of Text Responses
The number displayed next to the spinner determines how many (up to 100) of the most common text responses are listed when a Text Response question is analyzed. To list all responses use the Analysis Menu - Text Responses selection. If the number of responses exceed the spinner number, the remaining responses are grouped as Other. This setting is used for Text Entry and questions that include other responses.
Include Filter Information with Report Heading
If a Filtered Analysis is selected, the filter information can be included with the report heading.
Decimal Places for Percentages
The number displayed next to the spinner determines the number of decimal places (up to 3) displayed for percentages on the reports and HTML pages. Decimal places for ratings and rankings are set with Preferences.
Include the 3 User Code Fields with Analysis Reports
The 3 user code fields can also be added to each set of survey responses. This information can be used for frequency and filtered analysis. This information can also be entered when recording responses from a paper survey, revising the current database, and importing records into the database.
Show All Grid Lines
Some lines separating columns are hidden. These grid lines allow you to change the column widths for each question. After changing the column widths, You can remove the lines with the checkbox on each report screen, so they do not print in your final reports. The setting for Include All Report Grid Lines determines if the grid lines are included on the printed reports.
Changing Column Widths
If the report columns are too narrow (or too wide) to display your survey data properly, the column widths can be changed. Place your cursor to the side of the column you wish to resize, then slowly move it until the cursor changes to a sizing arrow. Click the mouse button and hold it down. Still holding the mouse button down, drag the cursor to the left or the right to increase or decrease the width of the column. To permanently change the column widths, select the Questions button to display the Question Summary screen. Select the third tab - Report Template. Changing and saving the survey question column widths will create a report template that will be used every time you create your report.
Removing Counts from Reports
By default, counts and percentages are included with the displayed analyses. Counts can be removed from all displayed analyses, so only the percentages are included on the reports. Counts can be removed from selected questions by changing the Report Settings. The average column for a rating question can also be removed by checking the box in the Omit Counts column. Go to the Selection tab, click the Questions button to display a new screen. Click the Report Template tab. Each question number is displayed in the left most column. At the top find the Omit Count column label. Mark the check boxes in this column corresponding to the questions you want the counts omitted. Then click the Save Report button, then close. When you click the Create button again, the reports will be updated with your requested changes.
HTML Report Colors and Fonts
Preference settings determine the font used for all HTML displays and HTML reports created by the program. One of 40 background colors can be chosen for your web survey. You may have plenty of fonts installed on your computer, but you can't be sure the same fonts are installed on the computer where the survey results will be displayed. If you select a font that is not available on the user's computer, Windows will substitute a different choice. Studies indicate Arial, Verdana, and Courier fonts are installed on over 90% of Windows and Macintosh computers. The default font for Windows XP® is Tahoma. The default font for Windows Vista® and Windows 7® is Segoe UI. Tahoma is also installed with Windows Vista® and Windows 7®.
The default font size used for HTML survey reports is determined by the resolution of the monitor (Windows setting) and the web browser's default font size chosen by the user. The developers of the browsers (Microsoft, Netscape, Fire Fox, etc.) determine the relationships between the default font size and H1 to H6 values. Often this relationship includes displaying the H1 to H6 fonts with a bold style. Generally, H4 is the same size as the default font, H1 is the largest, and H6 is the smallest. If the blank value is selected, instead of the H1 to H6 values, the heading and questions will use the same default font as the question choices. The font color can also be selected for the heading and question fonts. The question text choices use the web browser default font color (usually black).
Common Report Buttons
Many buttons on the different screens perform the same function on the different report screens. These buttons are explained. Buttons unique to one screen, are described with the specific help file page.
Buttons located on the toolbar are used to control the analysis report. Save the reports to RTF by clicking the diskette icon (Save button). Rich Text Format (RTF) is a type of text file designed to preserve formatting, and be compatible with most word processors, including Microsoft Word and WordPerfect. The "Save HTML" and "Print HTML" buttons are only used for the HTML report. The 'Save HTML' option allows you to publish your survey results to a private web URL. You can send individuals to that private URL to share your survey results.
The Print HTML button will print the displayed HTML analysis. If an analysis is not displayed, the print button will not be enabled. The report analysis is printed by selecting the print button from the toolbar.
Report Print Preview
Report Print Preview will display the report page(s) prior to printing. When the preview is displayed, you can select from these options: Show Full-Page, Fit-to-Width, Show 2 Pages, Zoom In, Zoom Out, Previous Page, Next Page, Print, SetUp Printer, and Exit. Text Hints are displayed if you pause the mouse cursor over the icon buttons.
Report Page SetUp
Report Page SetUp is used to change the paper size, margins, and paper orientation (landscape or portrait).
Save to PDF
Clicking the Save to PDF button saves the report to a PDF file. You will be requested to enter a valid filename. The default filename is the survey name with the pdf extension.
Clicking the Help button will display this help file information.
Clicking the Close button will leave the menu selection, returning to the opening program screen.